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The Google EDU Update

Google Admin Weekly: did you configure your Vault retention policy?

Published 10 months ago • 1 min read

Hi Reader,

Google Vault is a tool I hope you don’t need to use. Generally, if you have to go into the Vault, something bad happened. 😬

Google Vault archives your Workspace data and makes it easy to search. It is commonly used for:

  • Criminal investigations
  • Employee misconduct
  • Cyberbullying incidents
  • Emergency data recovery
  • FOIA requests.

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In order for Vault to work correctly, you must specify a retention policy.

You have two options:

  • Indefinite (keep everything forever)
  • A defined retention period in # of days (data is deleted after this time)

Google recently added Vault support for Google Calendar, but if you haven’t set a retention policy, Calendar data isn’t being retained by Vault. The good news is that this is an easy fix!

Take 10 minutes to visit Google Vault (vault.google.com) and review your retention policies to make sure things are configured correctly.

Learn with John

Join me at one of these great events! Need a speaker? Get in touch!

Regards,

John R. Sowash

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John Sowash is a former teacher and an "accidental" Google Administrator. For more than a decade John has been helping schools use technology in meaningful ways. John lives in Michigan with his wife and five kids.

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